Funding Allocations

PostedJuly 8, 2025

UpdatedJuly 8, 2025

ByDaniel Garvey

In todays session of FlowLogic in Focus, we walk through how to set up Funding Allocations in FlowLogic to support accurate tracking, reporting, and financial processing.

This session is ideal for Financial Services staff responsible for managing and reporting on Participant budgets. We’ll cover:

Setting up Participant Funding Allocations
Tracking and reporting on budget usage
Ensuring accurate, timely claiming and invoicing of delivered services

Introduction to Flow Logic Funding Allocations: Daniel introduced the session on FlowLogic funding allocations, emphasizing their importance in ensuring accurate invoicing, claiming, and rostering processes. They highlighted the potential financial risks of incorrect allocations.
- Session Introduction: Daniel welcomed participants to the FlowLogic in Focus session, explaining that the focus would be on funding allocations. He emphasized the importance of this topic due to its impact on financial accuracy and operational efficiency.
- Financial Risks: Daniel highlighted the financial risks associated with incorrect funding allocations, including potential loss of money and complications in invoicing and claiming processes.
- Operational Efficiency: Daniel stressed that accurate funding allocations streamline the rostering and claiming processes, making operations smoother and more efficient.
Importance of Accurate Funding Allocations: Daniel explained the significance of setting up funding allocations correctly from the beginning, as it impacts the entire invoicing and claiming process. They stressed that accurate allocations prevent financial losses and ensure smooth operations.
- Initial Setup: Daniel emphasized the importance of setting up funding allocations correctly from the start, as this foundational step impacts all subsequent financial processes.
- Preventing Losses: Accurate funding allocations prevent financial losses by ensuring that all services provided are properly claimed and invoiced.
- Smooth Operations: Daniel explained that correct funding allocations contribute to smooth operations by reducing errors and streamlining the claiming and invoicing processes.
Types of Funding Allocations: Daniel discussed the three types of funding allocations: Funding Body, Nominated Third Party, and Self-Managed. They explained the recent changes to funding allocations and the importance of understanding these types for accurate financial management.
- Funding Body: Daniel described funding body nominated allocations, where services are funded directly by the NDIA, and explained how these are managed through PRODA.
- Nominated Third Party: Daniel explained third party allocations, which involve external plan managers or government agencies, and highlighted the importance of accurate invoicing to these entities.
- Self-Managed: Self-managed allocations were discussed, where participants manage their own funds, and Daniel stressed the need for precise invoicing to ensure proper payment.
- Recent Changes: Daniel mentioned recent changes to funding allocations and participant budgets, emphasizing the need to stay updated for accurate financial management.
Creating a Funding Allocation: Daniel demonstrated how to create a funding allocation, including setting start and end dates, selecting the funding source, and adding service items. They provided tips on aligning funding allocations with service agreements and ensuring accurate reporting.
- Start and End Dates: Daniel explained the importance of setting accurate start and end dates for funding allocations to ensure they align with service agreements and participant plans.
- Selecting Funding Source: Daniel demonstrated how to select the appropriate funding source, whether it be NDIA, third party, or self-managed, to ensure correct invoicing.
- Adding Service Items: Daniel showed how to add service items to a funding allocation, emphasizing the need for accuracy to prevent billing errors.
- Aligning with Agreements: Tips were provided on aligning funding allocations with service agreements to ensure consistency and accurate reporting.
Utilizing Funding Allocations in Rostering: Daniel showed how to use funding allocations in rostering, highlighting the importance of selecting the correct allocation for each shift. They explained how the system tracks usage and ensures that services are billed accurately.
- Selecting Allocations: Daniel demonstrated the process of selecting the correct funding allocation for each shift during rostering to ensure accurate billing.
- Tracking Usage: Daniel explained how the system tracks the usage of funding allocations, providing real-time data on budget utilization.
- Billing Accuracy: Emphasis was placed on the importance of accurate billing through proper selection and tracking of funding allocations.
Reporting and Monitoring Funding Allocations: Daniel emphasized the importance of using FlowLogic’s reporting features to monitor funding allocations. They demonstrated how to use the allocation status report and other tools to ensure that budgets are utilized effectively and that no services fall through the cracks.
- Allocation Status Report: Daniel demonstrated the allocation status report, which provides detailed information on the utilization of funding allocations and helps ensure effective budget management.
- Monitoring Tools: Various monitoring tools within Flow Logic were highlighted, showing how they help track budget utilization and prevent services from falling through the cracks.
- Effective Budget Use: Daniel stressed the importance of using these reporting features to ensure that budgets are utilized effectively and accurately.
Handling Changes and Adjustments: Daniel addressed the need for flexibility in managing funding allocations, as participant plans can change unexpectedly. They provided tips on making adjustments and ensuring that all services are accurately claimed.
- Flexibility: Daniel emphasized the need for flexibility in managing funding allocations due to the unpredictable nature of participant plan changes.
- Making Adjustments: Tips were provided on how to make necessary adjustments to funding allocations to accommodate changes in participant plans.
- Accurate Claims: Daniel stressed the importance of ensuring that all services are accurately claimed, even when adjustments are made to funding allocations.