Roster Public Holidays

Key Points

Public holidays can be applied to individual shifts or entire roster days.

The Public Holiday toggle on a shift allows a single shift to be paid at public holiday rates.

Public holidays configured in the Admin Tools automatically apply to all shifts on that day.

Public holidays can be set as full-day or partial-day holidays.

Public holidays can be restricted to specific locations or regions.

Public holiday billing may need to be updated manually depending on your setup.

Setting an Individual Public Holiday Shift

In some cases, you may need to apply public holiday rates to a single shift rather than an entire day.

To set an individual shift as a public holiday shift:

1. Locate the shift in the Roster Schedule.

2. Click the shift to open the Shift Details screen.

3. On the right-hand side, locate the Public Holiday toggle.

4. Turn the toggle on.

5. Save the shift.

Once enabled, the shift will be treated as a public holiday shift for payroll purposes.

Important

Do not confuse the Public Holiday toggle with the Public button, which serves a different purpose.

Updating Billing for Public Holiday Shifts

When the public holiday toggle is applied, billing items will not automatically update.

If your organisation uses specific public holiday service items, you may need to manually update the billing lines to the correct public holiday billing codes.

Always review the billing attached to the shift to ensure it reflects the correct public holiday rate.

Identifying Public Holidays in the Roster

When a public holiday is configured for the roster, the day will be visually highlighted.

Public holidays appear with a purple background across the roster.

This highlight will appear:

Across the entire day

Across all staff rows

Across all roster views

This makes it easy to identify shifts that may require public holiday rates.

Configuring Public Holidays

Public holidays can be configured in the Admin Tools section.

To configure a public holiday:

1. Navigate to the Admin Tools in the top-right corner.

2. Open the Public Holiday section.

3. Create a new public holiday entry.

You will then configure the holiday details.

Full-Day Public Holidays

For a full-day public holiday:

1. Select Full Day.

2. Choose the holiday date using the calendar.

3. Enter a holiday name or label.

Example:

Christmas Day — 25th December

Once saved, the entire roster day will be treated as a public holiday.

Partial-Day Public Holidays

FlowLogic also allows partial-day public holidays.

To configure a partial-day holiday:

1. Select Partial Day.

2. Choose the start and end time.

3. Enter the holiday name.

Example:

Christmas Eve — 6:00 PM to 12:00 AM

This allows organisations to apply public holiday rules only during specific hours.

Setting Holiday Locations

Public holidays can be applied to:

All locations
Specific locations
Entire regions

By default, public holidays apply to all locations.

However, some holidays may only apply to certain areas.

Example:

A regional Show Day holiday may only apply to a specific location.

To restrict a public holiday:

1. Select the Location option.

2. Choose the relevant site or region.

Only shifts in those locations will receive public holiday rates.

Saving Public Holiday Settings

After configuring a public holiday:

Click Save in the top-right corner.

To add additional holidays:

Use the Add button located below the save option.

Multiple public holidays can be configured throughout the year.

Annual Public Holiday Setup

Public holidays are not automatically created each year in FlowLogic.

Organisations must manually configure public holidays annually.

This ensures that public holiday dates remain accurate each year.

It is recommended to set up public holidays at the start of each calendar year.

Summary

FlowLogic allows organisations to manage public holidays either by applying individual public holiday shifts or by configuring public holiday days within the system.

Individual shifts can be toggled as public holiday shifts when required.

Configured public holidays automatically highlight roster days and may affect staff pay rates.

Public holidays can be configured as full-day or partial-day events and can be applied to specific locations or regions.

Proper setup ensures that public holiday rates, billing, and payroll calculations are applied correctly across the roster.